Norman C. Nelson Student Union
Convention Center Reservation Form

Today's Date: ,
Department/Organization:
Your Name:
E-Mail Address:
Phone Number:
FAX Number:
   
Event Name:
Event Date: ,
Event Begin Time: :
Event End Time: :
Description of Event:  
Expected Attendance:
Setup style requested: Click here to view styles
 
Theatre
Banquet
Classroom
Reception
Conference Table
U Shape
Hollow Square
Mess Hall
Expo
Other, please describe:
Will amplified sound be needed at any time during this event: Yes No
Additional equipment requested:
 
TV/VCR
Slide projector
Overhead projector
Stage (appr. size):
Podium /mic
Table-top lectern
Registration table (Qty):
Head table (Qty):
Piano
Flip Chart
Multi-media projector
Laptop Computer
Wireless lapel mic
Wireless hand held mic
Downlink satellite tele-conference
Coordinate additional A/V items through the Department of Audio/Visual Services, 984-1220
Will parking spaces be needed for off campus guests? Yes No
If Yes, how many spaces are needed?
With prior arrangement, a minimum number of parking spaces are available at the Union, any additional space must be approved by Parking and Transportation, 984-1405.
Will food be provided at this event? Yes No Buffet Style Served
Catering arrangements must be made through the Department of Food and Nutrition. Please contact Catering at 984-2072.
Please describe any additional needs:

Completing this form does not create a reservation for, nor does it constitute approval or confirmation of, requested facilities or event services. This form shall not constitute a binding agreement for the use of facilities until all relevant portions of this form have been completed and you have received a confirmation from an authorized representative of the Norman C. Nelson Student Union.

  1. Facility use will only be reserved for University Medical Center student, faculty, staff or affiliated organizations in furtherance of the institutions mission.
  2. Organizations must comply with all applicable Medical Center policies, procedures, rules and regulations.
  3. Meeting rooms cannot be used for commercial purposes.
  4. In order to maximize facility usage, the Union's management and staff reserve the right to reassign conference rooms at any time. When communicating your events location to participants regardless of the specific conference room assigned, please refer to the space as the: "Student Union Conference Center." Appropriate directional signs will be used at the time of the event to facilitate easy patron access.
 

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